Privacy Policy for Klelund ApS

At Klelund ApS ("Klelund", "us", "we" or "our") we give high priority to data security and confidentiality. In this privacy policy, you can read more about Klelund's processing of your personal data when you visit our website www.klelund.dk or otherwise interact with us.

  • Data controller and contact information
    Klelund ApS
    Agerbækvej 4
    6682 Hovborg
    CVR-nr. 34712484

If you have any questions about our processing of your personal data, you are always welcome to contact us by phone: [+45] 5234 7878 and email: kontakt@klelund.dk

  • Purpose, basis for processing and types of personal data
    Below we have listed the purposes for which we process your personal data when you interact with Klelund.
  • To answer your inquiry
    If you contact us via our website, by email or otherwise, we will process your personal data to respond to your inquiry. We typically process the following personal data about you: Name, address, email, telephone number and, if applicable, company name.

We use Article 6(1)(f) of the General Data Protection Regulation (the balancing of interests rule) as the basis for processing as it is necessary to be able to respond to your inquiry and communicate with you.

Where we are required by law to process your personal data, it is processed on the basis of Article 6(1)(c) (legal obligation) of the General Data Protection Regulation, this may be in connection with a request related to the GDPR.

We collect the personal data directly from you and only store it for as long as is is necessary to fulfil the above purposes. In relation to GDPR inquiries, the information can be stored for up to 5 years from the time of processing, as this is the limitation period according to the Data Protection Act (Databeskyttelsesloven).

 

  • Use of our website

When you access our website, we use cookies to collect personal information about your movements on the website. You can read more about this and get a link to the privacy policies of these third-party providers in the cookie overview, which can be accessed via our Cookiepolitik.

We process your personal data in connection with your use of our website as described above and further described in our cookie overview, which can be accessed via our Cookiepolitik, on the basis of Article 6(1)(a) (consent) of the General Data Protection Regulation. However, we may also apply Article 6(1)(f) (the balancing of interests rule) of the General Data Protection Regulation in relation to cookies that are necessary for the website's functionalities. Our interest is to give you the best possible experience on the website.

You can read more about the use of cookies in our CookiepolitikYou can revoke or change your consent by rejecting cookies in the cookie overview (at the bottom of the cookie overview) or by blocking and deleting cookies in your browser's settings.

 

  • Purchase of riding permits

If you contact us to buy a riding permit or make other purchases, we will process your personal data in order to enter into an agreement with you. We typically process the following personal data about you in this connection: Name, address, email, telephone number, number of riding permits and the period in which the permit is valid. We use the information for administration and to be able to contact you if there is relevant information about the deer park and your use of the permit, for example in case of logging work, newly built roads, hunting, disease risk or the like.

We use Article 6 1)(b) (contract) of the General Data Protection Regulation as a basis for processing when you contact us to make a purchase, as it is necessary to fulfil the agreement with you.

We process your invoice and payment information on the basis of Article 6(1)(c) (legal obligation) of the General Data Protection Regulation, as we are required by law to do bookkeeping.

We store your personal information for up to one year after the expiry of the riding permit for the purpose of possible reordering, however, we store invoice information for the relevant financial year plus 5 years in accordance with the Danish bookkeeping legislation.

  • Sales

If you buy some of the products that Klelund offers (farm shop) in the form of, for example, honey or gin, we process your personal data in order to enter into an agreement with you. We typically process the following personal data about you: Name and telephone number in connection with the use of mobile payment solutions.

We use Article 6 1)(b) (contract) of the General Data Protection Regulation as a basis for processing when you contact us to make a purchase, as it is necessary to fulfil the agreement with you.

We process your invoice and payment information on the basis of Article 6(1)(c) (legal obligation) of the General Data Protection Regulation, as we are required by law to do bookkeeping.

We store invoice information for the relevant financial year plus 5 years in accordance with the Danish bookkeeping legislation.

 

  • Vendors

In connection with entering into a contract, contractual discussions, ad hoc deliveries, or discussions about this, we may process personal data. We typically process name, position, email address, correspondence, telephone number, information about power of attorney and the information that appears in your email signature.

The purpose of the processing is to administer our contracts with our suppliers, repatriate goods, investigate new supplier relationships and to keep an overview of potential and future business partners.

We use Article 6(1)(f) (the balancing of interests rule) of the General Data Protection Regulation as the basis for our processing of your personal data, as it is necessary to register the personal data in order to contact current and future suppliers. We also use Article 6(1)(b) of the General Data Protection Regulation as the basis for our processing of your personal data in connection with entering contracts or administering existing contracts.

The information we process originates from you or your colleagues in the legal entity that you represent or are employed in.

The personal data will be deleted when they are no longer relevant to the purpose for which they were collected. This could be, for example, in the event that negotiations do not lead to the conclusion of a contract or 72 months after the expiry of a contract or at the end of a limitation period.

  • CCTV

We have installed CCTV surveillance of specific, targeted areas of our indoor and outdoor premises. The video-monitored areas are clearly marked by signage.

In this connection, we process personal data in the form of CCTV surveillance recordings of traffic on Klelund's area.

The purpose of the video surveillance is control of access to the premises in question, crime prevention and to ensure the safety of our employees and visitors. The recordings may also be used to clarify events and to document them. Recordings will only be viewed and reviewed in case of suspicion of criminal activity or in connections with internal/external audits.

We use the Danish Act on CCTV surveillance and the balancing of interests rule in Article 6(1)(f) of the General Data Protection Regulation (the balancing of interests rule) as the basis for our processing of your personal data, as it is necessary to register this personal data in order to ensure a sufficient degree of security for our employees and guests in relation to unauthorized access, suspicious behavior, protection of assets and to prevent and prosecute crime. We use section 8(3) of the Danish Data Protection Act (databeskyttelsesloven) as a basis if the monitoring reveals criminal acts.

Recordings from CCTV surveillance that have been made for the purpose of preventing crime may be disclosed to the police in the event of criminal acts or if the disclosure otherwise follows from applicable law. We may also disclose the recordings to lawyers and other advisers as well as public authorities where required by applicable law. If it is necessary to disclose the recordings for purposes other than the above, we will request your consent to such disclosure if you are part of the recordings.

Recordings from CCTV surveillance that have been made for the purpose of preventing crime will be deleted or anonymized no later than 30 days after the recording, unless it is necessary for us to store the recordings for the purpose of managing a specific case, e.g. in connection with solving a crime. In this case, we store the information as long as necessary for the processing of the specific incident.

Recordings from CCTV that have been made for other purposes will be deleted when we no longer have a purpose for storing the information.

  • Trail cameras

Generally

We have installed a number of trail cameras around the Klelund Deer Park in order to monitor the area's fauna, including the wolves that roam the deer park. The trail cameras only record when movement is detected within a radius of approx. ten meters. If you pass one of the trail cameras, we will process your personal data (your photo/video). The trail cameras are clearly marked with Klelund Deer Park.

The footage from the trail cameras is accessed and stored by Klelund and is regularly reviewed in order to extract and store recordings relevant to the area's fauna. Recordings with persons are deleted immediately and thus not extracted

The footage from the trail cameras is accessed and stored by Klelund and is regularly reviewed in order to extract and store recordings relevant to the area's fauna. Recordings with persons are deleted immediately and thus not extracted

 

Wildlife cameras at public entrances.

We have installed wildlife cameras at 7 public entrances to Klelund Deer Park to monitor the movement of wildlife. These wildlife cameras only record when movement is detected within a radius of approximately 10 meters and are clearly marked with Klelund Deer Park.

We use Article 6 (1) (c) of the General Data Protection Regulation (legal obligation) as the legal basis for processing as we are required to monitor the movement of wildlife as a consequence of the exemption from the requirement for gates in the wildlife fence.

The wildlife cameras are solely set up for the purpose of observing and documenting the wolves' behaviour and monitor that other wildlife does not leave Klelund Deer Park, in accordance with the exemption from the Danish Veterinary and Food Administration and thus fall outside the scope of the Surveillance Camera Act.

Klelund only extracts recordings of wildlife and deletes all recordings that may contain visitors. The recordings are deleted on an ongoing basis when the cameras are emptied.

 

Trail cameras set up as part of the national wolf surveillance

In several places in Klelund Deer Park, we have installed trail cameras especially for the purpose of observing the wolves that move and breed in the park. These trail cameras also only record when movement is detected within a radius of approx. ten meters and are clearly marked with Klelund Dyrehave.

We use the balancing of interests rule in Article 6(1)(f) (the balancing of interests rule) of the General Data Protection Regulation as the basis for processing.. Our legitimate interest is to be able to follow the wolves' behaviour and activities, including whether the wolves move in and out of the area by crossing the cattle grids.

The trail cameras are set up solely for the purpose of observing and documenting the behavior and composition of wolves and therefore fall outside the scope of the Act on CCTV.

The recordings are handed over unedited to the scientific consortium between the Natural History Museum in Aarhus (NHMA) and Aarhus University (AU), which is responsible for the national monitoring of wolves in Denmark for the Danish Environmental Protection Agency. We use the balancing of interests rule in Article 6(1)(f) (the balancing of interests rule) and Article 6(1)(e) of the General Data Protection Regulation as the basis for this disclosure. Our legitimate interest is to support national wolf research. After disclosure, all recordings containing persons will be deleted by NHMA/AU in connection with the first inspection.

After Klelund's extraction of relevant recordings of the area's fauna and disclosure of the recordings to AU/NHMA, the recordings will be deleted.

You can read more about the national wolf monitoring here: www.ulveatlas.dk. Please note that we are not responsible for the content of this website. Please refer to section 9 below about links to other websites. www.ulveatlas.dk. Vær opmærksom på, at vi ikke er ansvarlige for indholdet på denne hjemmeside. Vi henviser til pkt. 9 nedenfor omkring links til andre hjemmesider.

 

  • Recipients

We may share your personal data with independent data controllers if we are required to do so or if it is necessary to fulfil the relevant purpose. These categories of recipients are:

  • Tax authorities
  • Auditors and advisers
  • Banks
  • Other public authorities

 

We may also transfer your personal data to our data processors. Such transfers are subject to a data processing agreement, and the data processor may not use your information for any purpose other than to process it on behalf of us. These categories of data processors are:

  • IT vendors
  • Consultants
  • Security providers
  • Other service providers that Klelund works with

 

  • Processing of personal data outside the EU/EEA

Klelund transfers, stores, and processes your information (incl. personal data and content) both inside and outside Denmark. Wherever in the world your personal data is transferred, stored, or processed by us or by a supplier on our behalf, we will take reasonable steps to protect your personal data.

In general, we store data within the EU/EEA. However, your personal data may be transferred or accessed from countries outside the EU/EEA. If your personal data is transferred to countries outside the EU/EEA, such transfer will take place on the following legal basis:

  1. Binding Corporate Rules
  2. The country is approved by the European Commission as having an adequate level of protection or the recipient is certified under e.g., the EU-U.S. Data Privacy Framework
  3. If the country is not approved by the European Commission as having an adequate level of security, we will ensure transfer as follows:
  • Using the EU Commission's Standard Contractual Clauses
  • By obtaining your consent to the transfer

 

  • Storage of personal data

We will retain your personal data for as long as necessary to fulfil the above purposes.

We may process and store the information for a longer period if it is anonymized or if we are legally obliged to store it.

  • Withdrawal of consent

You can revoke any consents you may have given to us at any time. Consent can be revoked by contacting us at the contact details set out above in section 1. If you withdraw your consent, it will only take effect from that time. Therefore, it does not affect the lawfulness of our processing of the information up to the time when you withdraw your consent.

  • Your rights

According to the legislation of the General Data Protection Regulation and the Data Protection Act, you have the following rights.

  • You have the right to access, correct or delete the information we process about you
  • You have the right to object to the processing of your personal data and have the processing of your personal data restricted
  • You have the unconditional right to object to the processing of your personal data for marketing purposes
  • You have the right to receive your personal data in a structured, commonly used, and machine-readable format (data portability)

Please note that there may be conditions or limitations to these rights. Therefore, you may not always have the right to data portability – it depends on the specific circumstances of the processing activity.

You can exercise your rights by contacting us by e-mail: kontakt@klelund.dk or the contact information above in section 1. If you contact us by email, it will be necessary to verify your identity for security reasons.

  • Changes to this Privacy Policy

We regularly update this Privacy Policy to ensure that we provide you with the most accurate information possible, as well as to ensure that we comply with applicable law. This means that we will continuously update and change this Privacy Policy. The current version of this Privacy Policy can be found by following this link.

  • Links to other websites

Our website may contain links to other websites or to integrated pages. We are not responsible for the content of other companies' websites or for such companies' procedures for collecting personal data. When you visit other websites, you should read the privacy policies of those sites and other relevant policies.

  • Questions and complaints

If you have any questions about this Privacy Policy or if you wish to complain about our processing of your personal data, please contact us using the contact details set out above in section 1.

You can also complain to:

The Danish Data Protection Authority

Carl Jacobsens Vej 35

DK-2500 Valby

T: +45 33 19 32 00

E: dt@datatilsynet.dk

Latest update on August 12th, 2024